The primary focus of exercise funds is to provide for exercise expenses related to the design, development, conduct, and evaluation of exercises which support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, response to, or recovery from terrorism. However, many capabilities which support terrorism preparedness also support preparedness for other hazards.
Acceptable scenarios for exercises include chemical, biological, radiological, nuclear, explosive (CBRNE), cyber, agricultural and natural or technological disasters. Exercise scenarios must be catastrophic in scope and size, as defined by the National Response Framework (NRF),
with a national impact significant enough to implement the Catastrophic Incident Annex. Exercises must be progressive in nature and conducted via the building block approach.
All exercise activities funded under the auspices of this sub-grant must comply with the U.S. Department of Homeland Security’s Homeland Security Exercise and Evaluation Program (HSEEP) and the State of Ohio’s Terrorism/Multi-Hazard Exercise and Evaluation Manual (EEM). HSEEP materials are available via the Internet at https://hseep.dhs.gov/.
Exercise planning must begin 2-4 months in advance of the projected exercise date for Tabletop Exercises (TTXs), 4-8 months in advance of the projected exercise date for Functional Exercises (FEs) and 8-12 months in advance of the projected exercise date for Full-scale Exercises (FSEs). It is imperative for a representative from FCEM&HS to be present at the exercise meetings for each exercise to ensure uniformity in the exercise design process.
Each TTX must have a Situation Manual (SitMan) and a PowerPoint presentation developed in accordance with the applicable HSEEP and State of Ohio format. All materials must be submitted to FCEM&HS at least 45 days in advance of the exercise.
Each FE and FSE must have, in addition to the scenario, an Exercise Plan (ExPlan), Controller and Evaluator (C/E) Handbook and a complete Master Scenario Events List (MSEL) developed. These documents, as well as the scenario, must be developed according to the HSEEP and State of Ohio formats and provided to FCEM&HS no later than 45 days in advance of the exercise.
The State of Ohio Terrorism/Multi-Hazard EEM will be the sole basis for the evaluation of exercises conducted utilizing grant funds.
Once an exercise is completed, an initial draft of the After Action Report/Improvement Plan (AAR/IP) must be submitted to FCEM&HS no later than 25 days after the conduct of the exercise. A final copy must be provided to FCEM&HS within 45 days after the conduct of the exercise. To ensure uniformity, AAR/IP templates will be provided by FCEM&HS.
As part of the improvement planning process, the applicant will be tasked with reviewing the AAR/IP recommendations and developing a Corrective Action/Improvement Action for each recommendation, identifying the Responsible Party/Agency for coordinating the implementation of that Corrective Action/Improvement Action, as well as a tentative Completion Date. This task is accomplished at the After Action Conference (AAC), which should be conducted 6-7 weeks after the exercise. Once the AAC is conducted, the final AAR/IP must be submitted for final approval to FCEM&HS. This AAR/IP process must be completed within 45 days after the conduct of the exercise.
To be eligible for funding, all exercises and projected exercises must be listed in the State of Ohio’s Multi-Year Training and Exercise Plan (TEP).
All exercises must be entered in the National Exercise Schedule (NEXS). The responsibility for entering the information, including planning conference and exercise dates, contact information, participating agencies, etc. will be the responsibility of the local exercise planning team.
The IP from all exercises must be entered into the Corrective Action Program (CAP) System within 10 business days after the submission of the final AAR/IP to FCEM&HS. It is the responsibility of the local point of contact from the department or agency leading the exercise to enter their respective IPs into the CAP System.
Final drawdown for exercise expenses will not be processed until the county submits the final AAR/IP to the Ohio Emergency Management Agency, finalizes the exercise information in the NEXS and enters the IP for the exercise into the CAP System.
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